Absences and Holidays

Attendance, Punctuality and Absences during term-time

At South Wilford, we place great emphasis on attendance and punctuality. For any child to reach his / her full potential, it is important that they attend school regularly, arrive in good time, fully prepared and ready to learn.

Each year, an overall attendance target is set for the school. For the 2015/16 academic year, the target is 98%. This is a very stretching target but by working successfully and proactively in partnership with parents it can be achieved.

So, how do we celebrate attendance?
Each week, 8 children who have attended school for the whole week are randomly selected to enjoy a special lunch on a Friday; we call it ‘Fine Dining Friday’. The table is hosted by one of our teaching staff and the children really enjoy this special end to the week.

Also, each week, during our Friday Celebration Assembly, the class with the highest level of attendance for the week is awarded the Attendance Trophy and their class name features prominently on our Attendance display in the school’s main reception area.

Each term, children who have achieved 100% attendance receive a bronze award. If a child manages 100% attendance over two consecutive terms he / she receives a silver award and for those who achieve 100% attendance for the whole academic year, they receive the highest accolade, the gold award.

What happens when we have concerns regarding a child’s level of attendance and / or poor punctuality?
To reach our attendance target, we do need to be pro-active in dealing with cases where attendance levels are low. Where we have concerns, we will usually write to the parents requesting that they meet with the Head of School in an endeavour to find a solution to the problem. This might turn out to be very straightforward or it could be more complex and call for the involvement of outside agencies for example, School Health. In the event that we are unable to reach a satisfactory solution, cases can be passed on to the Educational Welfare Specialists at Nottingham City Council.

Similarly, with tardy punctuality, we write to parents urging them to review their start of day routines. The impact a child’s late arrival has on both the class teacher and the other children in class is significant. Attendance registers and dinner registers often have to be unnecessarily re-visited and in other cases, the child will miss valuable teaching input.

Absences due to illness

Illness is a sad fact of life and we do of course accept that children (and staff) will be absent from time to time because they are unwell. In any setting (and schools are no different), viruses descend and can often have a domino effect. There is very little we can do in these cases.

If your child is unwell and unable to attend school, please notify the school as soon as possible. Notification should be given to the School Office either by telephone, text message, e-mail or by popping in when dropping off siblings.

GPs will treat some illnesses with prescribed medicine e.g. antibiotics and penicillin. Often, once medication has begun to take effect and the child no longer poses a risk they are ready to return to school but their course of medication has not been completed. As a school, we are happy to administer prescribed medicines once during the school day subject to completion of our standard form. Please do speak to one of the staff in the office for more details.

Other term-time absences, including holidays

Requests for a planned absence must be made in writing to the school. All requests for term-time absence are referred to our Governors Attendance Panel who will decide whether or not to authorise the request and whether or not the request will involve the issue of a Penalty Notice. Information about Penalty Notices can be found in the ‘Common Attendance Protocols’ document at the foot of this page.

The Governors Attendance Panel meets once each term so there may be a delay between the original request for absence and the Governors outcome letter. All requests for absence will be acknowledged and the acknowledgement will include the date of the next Governors meeting.

Governors will meet on the following dates to discuss term-time absence requests received during the 2016/17 academic year;
4 November 2016
3 February 2017
28 April 2017
9 June 2017

In any academic year, there are 38 weeks of school for children plus five INSET days which are usually spread throughout the year.

 INSET Days for the 2016/17 academic year are as follows;

  • Friday 22 July 2016
  • Monday 25 July 2016
  • Monday 5 September 2016
  • Tuesday 6 September 2016
  • Friday 7 October 2016
  • Wednesday 4 January 2017
  • Monday 5 June 2017

Term dates for 2015/16 and 2016/17 are as follows:

   School Term Dates 2016-17  
School Term Dates 2017-18
   Common Attendance Protocol





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